Template guide

NZ GST invoice template

A good NZ GST invoice is not just a document that looks professional. It should also include the details your client needs to pay you and the details you need for a clean tax record.

Checklist

Supplier legal or trading name
GST number if registered
Invoice number and invoice date
Customer name
Description of goods or services
GST-exclusive or GST-inclusive totals
GST amount clearly shown
Total amount due
Payment instructions and due date

What matters most

What to include on a GST invoice in New Zealand

Start with your business name, invoice number, invoice date, and the customer name. If your business is GST-registered, your GST number should be visible.

Each line item should clearly describe the service or product supplied. The invoice should also show whether prices are GST-exclusive or GST-inclusive, the GST amount, and the final total due.

Payment terms matter too. Add a due date, bank account details, and any notes your client needs to pay you correctly. That reduces back-and-forth and makes overdue follow-up easier later.

Why use software instead of a static template?

A static template works for one invoice. Software becomes more useful when you want saved company details, saved clients, automatic numbering, quotes, PDFs, and a record of what is still unpaid.

Start free Read how to invoice in NZ